Thousands of people around the world are getting benefited from the services of Office 365. This cloud-based suite has enabled businesses with utmost productivity. Often the need arises for Office 365 to Office 365 migration. During projects and group works, essential Office 365 documents need to be migrated to the new members’ mailbox. As Office 365 related processes are complex, most users do not know how to migrate mailbox from one Office 365 account to another one. This issue will be resolved now as we will discuss different methods of transferring mailboxes from Office 365 in this post.
“Recently two people joined our organization and we have to migrate some essential emails and files to them. What we are planning to do here is Office 365 mailbox migration from one O365 account to another one. Kindly suggest any simple technique to perform this task.”
Office 365 to Office 365 Migration Techniques
We will be discussing two methods to export Office 365 files to another Office 365 account. Let’s go straight to the methods without delaying further.
- Technique 1: Export Office 365 to Office 365 using PowerShell
PowerShell command console is used to execute tasks easily. It can also perform Office 365 to Office 365 mailbox migration. However, you will need membership of “Discovery Management” group to perform Office 365 mailbox migration command on PowerShell. Before going to the main instruction, have a look at the common input parameters used in PowerShell commands.
|Command Input Parameters||Meaning|
|$SourceUserName||Office 365 Source User Mailbox|
|$TargetUserName||Office 365 Target User Mailbox|
|$TargetFolderName||Target Folder of Office 365 Target User Mailbox|
Various types of Office 365 migration are feasible through PowerShell. We will learn some major ones here.
- Copy Office 365 Emails between Accounts according to Subject
Here, we have to find emails from Taylor’s mailbox containing “Project Tasks” phrases in the subject field. Later we will copy them to the “Project” folder of Tom’s account using “Search-Mailbox” cmdlet. Use the below command in PowerShell to move emails subject-wise:
Here, $SubjectName means the subject name that needs to be searched Office 365 Source User Mailbox.
For other parameters, refer to the chart of common inputs.
Remember: PowerShell console will execute the searching process in Recoverable items folder too. To skip searching this folder, set the value of “SearchDumpster” as $false.
- Copy Emails of a Specific Date Range to Another Office 365 Mailbox
Now, our aim is to copy all emails of a particular date range from Ben’s mailbox and paste it to “Project” folder that belongs to Mike. For this purpose, use the below command.
$Fromdate, $Todate – Range of date to be searched in source user mailbox of Office 365.
See the chart of common inputs for other parameters.
- Copy all Emails from Office 365 Account to Another User
In this part, “Search-Mailbox” cmdlet is used to copy entire mailbox of Susan and move them to Tina’s “Project” folder. The appropriate command for this situation is cited here.
Check the parameter list to know their meanings.
- Move Office 365 Emails between O365 Mailboxes based on Subject
To perform this method, first we need to use “Search-Mailbox” cmdlet to transfer emails containing “Project” word in their subject. Then we will use “Delete Content” command to remove the emails from the source mailbox.
$SubjectName – Phrases that need to be searched in the subject field of Office 365 source account. For other parameters, check out the common parameter section.
Limitations of Manual Office 365 Mailbox Migration
If you are interested in performing the manual method mentioned here, we must be aware of its shortcomings. This manual process is quite complex like every other Office 365 related methods. Users need to allot a significant amount of time to execute the Office 365 Mailbox Migration. For many users of modern time, it is difficult to the time out of their busy schedule. To avoid these shortcomings, users can take help of third-party applications.
- Technique 2: Perform Office 365 to Office 365 Mailbox Migration
If you are looking for some alternative method to transfer office 365 mailbox to another account, they can use Office 365 Express Migrator. This program has the ability to migrate emails, calendar, contacts, and tasks of Office 365 account to another one. Even if the data export is between different Office 365 domains, this application can perform it easily. Users can select the folders they want to import as this tool allows Office 365 selective data transfer. In a nutshell, it provides a reliable solution to the problem of Office 365 Mailbox Migration. Some of the highlighted features of this tool are:
- Migrates all items between Office 365 accounts
- Exports data between different O365 Domains
- Selective export using “Date Filter” is available
- Pause/Resume options for emergency situations
If you are looking for methods of Office 365 mailbox export, this post is the right for you. It mentioned two different ways of Office 365 to Office 365 migration. You can either apply the manual method or you may go for the program we have discussed. This tool ensures smooth and swift migration between Office 365 Mailboxes.